Privacy, in plain language.
Updated November 12, 2026
Mica Mail is a personal email client for macOS and Windows, maintained by Mikael Rousseau. This policy explains the desktop app and this information website. Contact mikael@codelement.com about privacy or support.
What the app accesses
When you connect an account, Mica Mail accesses your account address and profile information, message headers and content, folders or labels, and attachments needed to display and manage your mail. It handles recipients, message content, signatures, and attachments when you compose or send. It stores connection credentials so it can reconnect.
For Google accounts, the app requests the Gmail permission gmail.modify to read, organize, and send email. For Microsoft accounts, it requests delegated User.Read, Mail.ReadWrite, and Mail.Send permissions. Google and Microsoft passwords are entered on their own sign-in pages; the app receives authorization tokens. Hostinger and other IMAP accounts use the mailbox credentials you enter.
Why that information is used
Data is used to provide the inbox, message reading, local search, drafts, attachments, signatures, synchronization, and actions you request, including sending mail. Mica Mail does not sell email data, use it for advertising, or operate a data brokerage. The maintainer does not collect mailbox content on a central Mica Mail server.
What stays on your device
The mail cache, account credentials and tokens, local drafts, signatures, and settings are kept in an encrypted application store using the operating system’s credential protection. These records remain until removed in the app or from its local application data. Credentials and drafts are not synchronized between your computers by Mica Mail.
Files you attach remain at their original locations. Attachments you explicitly download are saved where you choose. Those files, exported signatures, operating system backups, and Grok’s own files are outside Mica Mail’s encrypted store.
What leaves your device
The app connects to your email provider to synchronize messages and perform your requested mail actions. When you send a message, its content, recipients, signatures, and attachments pass to your provider and intended recipients. Loading external email images or opening links can contact third-party servers; remote images are blocked until you choose to display them.
Optional Grok assistance
When you request a Grok action, the selected email text or draft, relevant sender and recipient context, your instructions, and your writing preferences are passed through the installed official Grok CLI to Grok. Email attachments and mailbox credentials are not included in the AI prompt. The app does not send your whole inbox for an AI request.
Grok is a separate service. Its subscription limits, privacy settings, retention, and data-use terms apply. Mica Mail removes its temporary prompt file after the request; Grok may retain its own history. Disconnecting a mailbox in Mica Mail does not delete information already processed by Grok.
Before using Grok with email content, turn off use of your content for model training in your Grok account and confirm that your account’s terms permit the intended processing. Mica Mail does not automatically change or verify those settings. If those requirements are not met, use the email features without Grok.
The maintainer does not retain Google Workspace data to develop, improve, or train generalized AI or machine-learning models. Google data must not be submitted for those purposes through the optional AI connection. See Grok’s privacy policy and data-control information.
Google user data
Google data is used for the email features described here. Any transfer to Grok is initiated by you for a specific email productivity task. The app’s maintainer does not use Google data for ads, credit decisions, selling information, or training generalized models. These restrictions also apply to information derived from Google data. See the Google API Services User Data Policy and Google Workspace data requirements.
Your choices and deletion
You can choose which accounts to connect, avoid AI features, block remote images, and remove local drafts or signatures. Disconnect an account in Settings to remove its account credentials, cached messages, and local drafts from Mica Mail. This does not delete your mailbox at its provider. You can separately revoke Mica Mail’s access in your Google or Microsoft account settings.
Downloaded files, exported information, backups, and Grok history need to be managed in their respective locations. For requests concerning information you sent to the maintainer for support, email mikael@codelement.com. Include only information needed to explain the issue; do not send passwords or access tokens.
This website and support
This website presents app information and does not connect to or receive your mailbox. No advertising or analytics scripts are added by Mica Mail. The hosting provider may process technical request data, such as IP addresses and browser information, to deliver and secure the website. If you contact support, your email address and the information you send are used to answer your request and handle the reported issue.
Changes
This page will be updated when the app’s data practices change. The date above identifies the current version.